THE INDIANA ACADEMY OF OCCUPATIONAL HEALTH NURSING, INC BYLAWS ARTICLE I – NAME This association, sponsored by the Indiana Association of Occupational Health Nurses, Inc., shall be called the Indiana Academy of Occupational Health Nursing. ARTICLE II – PURPOSE It shall be the aim and goal of the Indiana Academy of Occupational Health Nursing to design and promote a program for professional growth. The Indiana Academy of Occupational Health Nursing, Inc., deems it appropriate to recognize these members who have demonstrated an interest in their professional growth by meeting the requirements of the Academy. ARTICLE III – MEMBERSHIP Section A. CLASSES AND ELIGIBILITY The membership of this Association shall consist of the following: 1. Active Members a. A registered professional nurse who is an Active Member of IAOHN. b. Have acquired in a consecutive three (3) year period the required number of contact hours and number of Association Activity points as prescribed in the CODE OF THE ACADEMY. 2. Inactive Members a. An Inactive Member of IAOHN. b. Had acquired in the three (3) consecutive years prior to retirement the required number of contact numbers outlined in the CODE OF THE ACADEMY and to have been an Active Member. 3. Associate Members a. Must be an Associate Member of IAOHN. b. Must have acquired in a consecutive three (3) year period the number of contact hours and Association Activity points as approved by the Board of Commissioners. 4. Honorary Members A registered professional nurse of the United States or a foreign country of exceptional eminence in occupational health nursing or allied sciences. Section B. ELECTION TO MEMBERSHIP 1. Written application shall be made for membership in this Association. 2. A candidate for membership must be recommended to the Commission by a member of IAOHN personally acquainted with the candidate. 3. Application shall be made on a form approved by the Commission. The form may only be obtained by a member of IAOHN. 4. The applicant shall submit his/her professional and personal qualifications with the application form. 5. Membership shall be conferred upon approval on the application by a majority vote of the Commission. 6. Approval of all applications for and the conferring of membership shall be within the sole, absolute, and unrestricted discretion of the Commission. Section C. RENEWAL OF MEMBERSHIP 1. Application of renewal of membership shall be made on a form approved by the Commission. 2. The application form shall be mailed and returned to the Commission prior to January 1, three (3) years following admission to membership and three (3) years after each renewal. Section D. ADMISSION FEES AND RENEWAL 1. Each and every newly elected active and associate member shall pay an admission fee determined by the IAOHN Board if Directors. 2. Each and every newly elected inactive member shall pay an admission fee determined by the IAOHN Board of Directors. 3. Honorary members pay no admission fee. 4. Active and associate members shall pay dues as determined by the IAOHN Board of Directors, when their membership is renewed every three (3) years. 5. Inactive members shall pay no dues. 6. Honorary members pay no dues. 7. Admission fees and dues in the amount of ten dollars ($10.00) shall accompany the application form for admission and a fee of five dollars ($5.00) for renewal of membership, respectively. 8. Admission fees and dues shall be forwarded to the IAOHN treasurer to be held in trust for the expenses of the Academy. Section E. RIGHTS AND PRIVILEGES 1. All active and associate members shall have full rights and privileges of membership. 2. Inactive and honorary members shall have only such privileges as may be specifically conferred upon them by the Commission. Section F. FORFEITURE OF MEMBERSHIP 1. DISCIPLINE: The Commission shall voluntarily or on a written statement signed by a complainant, take cognizance of any breach of the rules or regulations of the Academy, or any unprofessional conduct prejudicial to the best interests of this Association of the field of occupational health nursing on the part of a member. The Commission may, after an investigation, suspend, expel, or otherwise discipline the member by a two-thirds (2/3) vote of the Commissioners. Provided that a statement of the charges shall have been mailed at least fifteen (15) days before final action is taken thereon. This statement shall be accompanied by a notice of the time when and the place where the Commission is to take action. The member shall be given an opportunity to answer and defend at the time and place mentioned in the notice. Such member, failing to be present at the specified meeting, would automatically forfeit membership. 2. MAINTENANCE OF ELIGIBILITY: Membership shall be forfeited as determined by the Commission for failure to maintain active compliance with the eligibility qualifications required to initial membership. Active members may leave the field of occupational health nursing for a period not exceeding three years for the purpose of furthering their education and maintain membership during such temporary leave. 3. RESIGNATION: Any member who has complied with the requirements of the by-laws may resign from the Academy by presenting a letter in writing to the Chairperson. Such resignation shall become effective only when accepted by the Commission. Section G: REINSTATEMENT A member who has resigned while in good standing or has forfeited membership by failing to reapply for membership for non-payment of dues may be reinstated as provided in ARTICLE III, Section B, of these by-laws with payment of the current three (3) year period of dues. ARTICLE IV – BENEFACTOR A person who has rendered valuable service to the Academy may be elected Benefactor at any State meeting upon recommendation of the Commission. ARTICLE V – MEMBERSHIP MEETINGS Section 1. ANNUAL MEETING There will be an Annual Meeting of the Academy in conjunction with the IAOHN Annual Meeting. Section 2. NOTICE Notice of the Annual Meeting shall be mailed to all members not less than ten (10) and not more than forty (40) days before the date of the meeting. ARTICLE VI – OFFICERS AND TERMS OF OFFICE Section 1. GOVERNING BODY OF THE ACADEMY a. The governing body of the Academy shall be called the Commission. Its members shall be called Commissioners. b. A Commissioner must be a member of the Academy and maintain membership. c. The Commission shall have a continuity of members, so the member will be well informed as to the work of the Commission through progressive experience. d. The Commission shall have a Chairperson plus one from each Constituent of IAOHN. e. The Chairperson shall have no vote except to break a tie. f. The Commissioners shall be appointed by the IAOHN Board of Directors. Section 2. TERM OF OFFICE a. The President of IAOHN shall appoint one of the original Commissioners to serve a three (3) year term. b. Positions 1, 2, 3, 4 and 5 or as high a number as there are Constituents are to be drawn by lot for the remaining Commissioners. c. After the original three (3) years, the number one (1) position will move up to Chairperson to serve a two (2) year term. Each subsequent position will move up and the new Commissioner appointed becomes position 5 or the highest number. d. If a Commissioner leaves the Commission for any reason, all positions behind the Commissioner move up and the new Commissioner appointed becomes position 5 or the highest number. e. Inability to serve a Chairperson automatically removes the Commissioner from the Commission. f. If a Commissioner of the Academy shall fail to discharge his/her duties to the satisfaction of the Commission, he/she may be dismissed from the Commission by a two-thirds (2/3) vote of the Commissioners present and voting at a stated meeting. No motion for dismissal shall be acted upon until the Chairperson shall have notified the alleged delinquent by registered mail, returned receipt requested, at his/her last given address. All Commissioners shall be notified by mail of such proposed action and the date and place on the meeting at which action is to be taken. ARTICLE VII – MEETINGS OF THE COMMISSION Section 1. There shall be a meeting of the Commission at least three (3) times a year, one being in conjunction with the annual meeting of IAOHN. Section 2. A special meeting may be called by the Chairperson and shall be called by the Chairperson upon the written request of three (3) Commissioners. A special meeting may be conducted by phone or mail. Section 3. Notice of all meetings of the Commission shall be mailed not less than ten (10) days before the day of the meeting. Section 4. A majority of the Commission members including the Chairperson shall constitute a quorum at any duly convened meeting of the Commission. Section 5. Unless otherwise specifically provided in these by-laws, any action authorized to be taken by the Commission may be taken by the members present and voting at any regular or special meeting of the Commission duly convened. Section 6. The following shall be the order of business for slated meetings of the Academy Commission: 1. Reading of the minutes 2. Reports of the Commissioners 3. Communications 4. Unfinished business 5. New business 6. Adjournment The order of business may be transposed or changed, including additions or omissions, by the Chairperson immediately following the call to order or by a majority vote of the members present and voting at any time during the meeting. ARTICLE VIII – DUTIES AND POWERS OF THE COMMISSION Section 1. While the Commission is autonomous and will conduct its business in accordance with the by-laws, it is directly responsible for all its actions to the Board of IAOHN. Section 2. Investigate and evaluate educational activities and participation in the Local, State and National Associations of Occupational Health Nurses for the purpose of granting an applicant membership in the Academy in accordance with the code of the Academy. Section 3. Investigate and evaluate educational courses and programs as submitted by written application by the Local and State Associations of Occupational Health Nursing. Section 4. a. Shall receive and act upon all applications for admission to membership and renewal of membership. b. All effort shall be made to maintain confidentiality with regard to information supplied to the Commission on candidates or members. c. Shall keep a record of all candidates and the source of their professional nursing status and/or other accredited baccalaureate or masters degrees. d. Shall keep a current record of all candidates accepted for membership and submit a list annually to the IAOHN Board of Directors. e. Whenever a candidate has been refused membership, the candidate and endorser shall be so notified. A reason for the refusal shall be given to the candidate. This shall not prevent the candidate from reapplying. Section 5. Act as liaison between the Academy and the State and Local Education and Program Committees. Section 6. Approve all bills and expenses of the Commission to be presented for payment to the IAOHN Board of Directors. Section 7. Send a statement of dues and application for renewal of membership in accordance with these by-laws to aid in obtaining information as to candidates or educational meetings and to expedite its work, subject to approval of the IAOHN Board of Directors. ARTICLE IX – DUTIES OF OFFICERS Section 1. Duties of the Chairperson a. Preside at all meetings of the Commission or appoint a Pro-tem Chairperson in his/her absence. b. Appoint a Recording Secretary for each meeting. c. Appoint a Treasurer to keep a record of the Academy finances. d. Submit an annual written report or any other requested report to the IAOHN Board of Directors. e. Act as liaison between the Commission and IAOHN Board of Directors. f. May appoint committees composed of Commission members for specific assigned projects. g. Call special meetings in accordance with these by-laws. h. Sign all Certificates of Membership and Membership cards. i. Notify Commissioners in writing of the time and place of meetings in accordance with these by-laws. j. Attest the affix the SEAL OF THE ACADEMY to all Certificates of Membership. k. Notify all Academy members of the time and place of Annual meeting in accordance with these by-laws. Section 2. Duties of the Recording Secretary a. Keep the minutes of the proceedings of all meetings of the Commission. b. Provide the Commissioners and the IAOHN President with a copy of the minutes. Section 3. Duties of the Treasurer a. Forward all membership admission fees to the IAOHN Treasurer. b. Keep a statement of all Academy assets and outstanding bills to be presented to the IAOHN Treasurer. ARTICLE X – CERTIFICATE OF MEMBERSHIP Section 1. Every member of admission to membership shall be issued a copy of the by-laws of the Academy, a Certificate of Membership and a Membership Card. Each member will be issued a new criteria upon renewal of membership. ARTICLE X1 – PARLIAMENTARY AUTHORITY The rules pf Parliamentary Procedure contained in ROBERT’S RULES OF ORDER, NEWLY REVISED shall be in authority governing all meetings of the Academy and the Commission, subject to these by-laws and special rules which may at any time be adopted. ARTICLE XII – AMENDMENTS These by-laws may be amended in whole or part at the Annual Meeting of the Academy by a two-thirds (2/3) vote of the members present and voting, provided that the proposed amendments shall have been approved by the IAOHN Board of Directors and mailed to each voting member together with the notice of the meeting.. APPENDATE: CHARTER CLAUSE The following will be accepted as members of the Indiana Academy of Occupational Health Nursing upon receipt of application for the one (1) year period of March 25, 1972 through March 24, 1973: 1. Charter members of IAIN who had remained active in the Association. 2. Industrial nurses who had been members of IAIN for fifteen (15) years or more and have remained continuously active in the Association.